How to Switch from Landline to VoIP for Business (Without Interruptions)?

The conventional landline is rapidly being phased out as companies change and the technology improves. VoIP (Voice over Internet Protocol) systems are increasingly being used by businesses seeking to streamline their communications and save money and be able to access new features that landlines can never be able to offer.

You are probably making the switch and have some questions about how the process of transferring your current landline number to a VoIP system (also called business number porting) works.

The following guide will tell you all you need to know on transferring a landline number to VoIP, as well as the steps involved and its advantages.

What is VoIP?

VoIP (Voice over Internet Protocol) is a technology that allows you to make voice calls using a broadband internet connection instead of using a telephone line.

With VoIP, companies can integrate voice messages with other forms of digital technology like video calls, instant messaging, and file sharing. This combines all of the communication to be easy and makes it more productive and collaborative.

Benefits of Migrating From Landline to VoIP

Here are the benefits of switching from a landline to VoIP :

i. Cost Savings

VoIP systems tend to charge cheaper rates on international and long distance telephone call than the normal landlines which means that there is a huge cost saving to the businesses.

ii. Scalability

VoIP systems are easily scalable up or down to support a small business or a large company without having to install complex hardware.

iii. Improved Functions

VoIP is overloaded with functions such as call forwarding, voicemail to email, call analytics, call-CRM system integration and much more versatile and insightful.

iv. Mobility

VoIP allows employees to make and receive calls wherever they are, as long as they have access to the Internet, which allows them to work remotely and improves flexibility.

Is it Possible to Migrate my Landline to VoIP Without Disrupting Business?

The question that comes to mind most when considering the transition to VoIP is, Can I take my landline to VoIP?And the response is a resounding yes! Porting or transferring your current business phone number from a landline to a VoIP service is called a business number transfer.

This enables organizations to maintain their existing phone numbers when they are shifting to a new VoIP system. Having a continuity of your phone number will help you keep a continuity of your brand and also keep your customers trusting in you even more than before, since your contacts, partners, and clients will be able to reach you without a hitch.

Important Things to Consider When Changing Your Number

i. Ensure Compatibility

Ensure that the telephone number you currently have can be ported to the VoIP carrier of your choice. Other providers are limited by place or phone number type.

ii. Check Contractual Obligations

Check with your current landline provider on the possibility of renewal or standard termination costs. The understanding of the terms is important to avoid unwanted surprises in the transition.

iii. Prepare Necessary Documentation

Attach the required documentation, including the evidence of phone number possession, identification details, etc., to make the process of porting comfortable.

Key Steps To Follow for Migrating from Landline to VoIP Without Disrupting Business

Step 1: Fully analyze VoIP providers and ensure they are number-portable

The first and only thing to do when moving off landline to VoIP is to carry out thorough research of VoIP providers which suit your use case.

Whatever VoIP company you decide to go with, ensure he supports number porting, and also assists you text enable your landline number.

Step 2: Acquire all Information Needed to Port Your Numbers to Your VoIP Provider

Do not discontinue your contract with your existing landline provider until you are subscribing to your preferred VoIP provider. Get all the relevant data on number porting with your VoIP provider like how to do it, typical number porting schedule, details needed, etc.

Step 3: Subscribe with Your Favorite VoIP Provider

The second approach is to subscribe to your preferred VoIP provider and have it installed. Remember to do all procedures such as transferring the number you are using, and enabling it to be used to send text messages. Ensure the provider you select does not have any hidden charges and has end-to-end support services together with advanced VoIP features.

Step 4: Wait Until Successful Number Porting and Account Activation

After registering and telling the preferred VoIP provider your needs, now you have to wait until they complete activating your account.

Step 5: Cancel Your Service with your Previous Service Provider

After your VoIP service subscription is active, you can then cancel your landline subscription.

Step 6: Have Everything VoIP with your New Provider

You’re all set! Use everything your VoIP company has to offer.

Which VoIP Phone System Should be Selected?

Selecting the appropriate VoIP phone system is critical towards optimising the advantages of the current communication technology. Some of the main factors to consider when choosing a VoIP provider are listed here:

Features: Reviewing the features provided by various VoIP providers and identify which features may be important to your business. Find companies that provide call forwarding, voicemail, conferencing and CRM integration.

Scalability: This is the scalability of the VoIP system. Ensure that the provider can help your business grow and offer plans that will satisfy your changing needs.

Price: Compare the rates of various providers and evaluate the cost-effectiveness of each one of them. Look at things like monthly charges, call rates and other charges.

Reliability: Choose a provider that has been shown to be reliable and offer customer support. Look at the reviews and testimonials to know how satisfied customers are and the quality of service offered to them.

Integration: If CRM integration is an important part of your business, be sure that your VoIP provider will be able to integrate with your existing CRM system.

Final Words – Switch from Landline to VoIP

The transfer of your landline number through VoIP is a good strategy that can play a significant role in facilitating your business communications. The adoption of VoIP technology will also save the business some cost, offer more features and additional flexibilities that lead to good customer interactions as well as better performance.

By following the instructions given in this extensive guide, you will be in a position to smoothly go through the procedure of migrating your landline number to VoIP.

FAQs – Switch from Landline to VoIP

Q1. Is It possible to Port my current Landline Number to VoIP?

Yes, you can stick your current landline number to VoIP in what is called business number porting. The majority of VoIP providers make this process viable, allowing you to maintain your existing business number. You also need to confirm with your VoIP provider that your number is portable and they can easily switch.

Q2. What do I do to convert my phone line into VoIP?

To change your phone line into voip you need to do the following steps: Choose VoIP Service, Check Equipment Compatibility, configure VoIP infrastructure, Port Your Number and Test the System,

Q3. How Do You Move a Landline Number to VoIP?

A landline number conversion to VoIP takes about several hours or up to a couple of weeks. This will be decided based on many factors, including the responsiveness of your current provider, and the complexity of the transfer. Communication with your current and new VoIP service providers should also be open so that the transition is smooth and will not take long before it completes.

Q4. What Are the Benefits of Moving Landlines to VoIP?

There are so many benefits of transferring a landline number to VoIP, but the most prominent of them include: Cost Savings, Advanced Features, Flexibility, Scalability, and Better Collaboration.

Q5. Do you support a regular landline phone as VoIP?

VoIP can use your current telephone number. You should remember that a VoIP phone is a regular phone, with a few additional features, and a lot of flexibility, compared to your hard phones.